Hi all
As indicated in my e-mail of 25 June 2013 to Club members, the Sealine Social Edibles Club: Western Cape (SSEC:WC) will hold its Annual General Meeting on Wednesday, 3 July 2013 at the premises of Bantam Trailers, 7 Malherbe Road, Parow. (opp. Jordan Shoes factory). Follow http://www.bantamtrailers.co.za/contact.htm for directions to the venue.
Time: 19:00 (7 pm)
A number of important decisions have to be taken during this meeting, including possible changes to the Constitution and Competition Rules, election of new Management Committee members and strategic planning for the next year. It is therefore extremely important that as many as possible members attend the meeting.
I attach for your information an extract from the existing Constitution, indicating the procedure to be followed with the nominations and election of new Management Committee members.
"8.4. Any elections of new Executive Members shall take place through a process of nominating and electing members from the floor by members attending the Annual General Meeting.
8.5. Proposals will be called for from members at the Meeting, acceptance(s) by the nominee(s) followed by a secondment. Should there be more than one proposal for a position, the appointee will be determined by means of a vote taken by members of the meeting, where the nominee with the highest recorded votes will succeed to the position, provided that on a call to the meeting for approval there is no objection to the appointment of the nominee. In this event, the person or persons recording an objection will be required to deliver their reasons to the Meeting who will then take a vote and determine whether the objection is upheld and the appointee told to stand down or the appointment confirmed.
8.6. The nominees must be present at the Annual General Meeting and verbally confirm his/her undertaking to take office if elected.
8.7. All elections shall be by way of a show of hands by the members present at the Annual General Meeting who are entitled to vote.
8.8. All elected members of the Executive Committee shall serve for a period of one year and shall be eligible for subsequent re-election at the following Annual General Meetings with the exception of the Chairman, Vice Chairman, Secretary and Treasurer who shall serve for a period of two years, should they remain available to serve in their respective positions. Whilst the Chairman may stand for election for a second two year term of office, he may not serve in the capacity of Chairman for a continuous period of longer than four (4) years without stepping down for a period of one (1) year before nominating for re-election to the post of Chairman. He will, however, in the recess year, be eligible for election as a Committee member.
8.9. In the normal course of events, the Members of the Executive Committee shall be elected exclusively from those incumbents who have complied with the nomination requirements contained in Clauses 8.4., 8.5. and 8.6. of this Constitution."
Any proposed items for discussion during the AGM should be submitted to me, either by pm or to this mail address, at least by Monday, 1 July 2013. Kindly note that no issues will be discussed during this meeting that were not submitted for inclusion on the agenda by said date.
A copy of the final Agenda is attached for your information. Kindly note that no further items will be considered for discussion at tonight's meeting.
Hope to see you all at the meeting.
Dirk (aka Kaspaas)
Club Secretary
SSEC:WC
As indicated in my e-mail of 25 June 2013 to Club members, the Sealine Social Edibles Club: Western Cape (SSEC:WC) will hold its Annual General Meeting on Wednesday, 3 July 2013 at the premises of Bantam Trailers, 7 Malherbe Road, Parow. (opp. Jordan Shoes factory). Follow http://www.bantamtrailers.co.za/contact.htm for directions to the venue.
Time: 19:00 (7 pm)
A number of important decisions have to be taken during this meeting, including possible changes to the Constitution and Competition Rules, election of new Management Committee members and strategic planning for the next year. It is therefore extremely important that as many as possible members attend the meeting.
I attach for your information an extract from the existing Constitution, indicating the procedure to be followed with the nominations and election of new Management Committee members.
"8.4. Any elections of new Executive Members shall take place through a process of nominating and electing members from the floor by members attending the Annual General Meeting.
8.5. Proposals will be called for from members at the Meeting, acceptance(s) by the nominee(s) followed by a secondment. Should there be more than one proposal for a position, the appointee will be determined by means of a vote taken by members of the meeting, where the nominee with the highest recorded votes will succeed to the position, provided that on a call to the meeting for approval there is no objection to the appointment of the nominee. In this event, the person or persons recording an objection will be required to deliver their reasons to the Meeting who will then take a vote and determine whether the objection is upheld and the appointee told to stand down or the appointment confirmed.
8.6. The nominees must be present at the Annual General Meeting and verbally confirm his/her undertaking to take office if elected.
8.7. All elections shall be by way of a show of hands by the members present at the Annual General Meeting who are entitled to vote.
8.8. All elected members of the Executive Committee shall serve for a period of one year and shall be eligible for subsequent re-election at the following Annual General Meetings with the exception of the Chairman, Vice Chairman, Secretary and Treasurer who shall serve for a period of two years, should they remain available to serve in their respective positions. Whilst the Chairman may stand for election for a second two year term of office, he may not serve in the capacity of Chairman for a continuous period of longer than four (4) years without stepping down for a period of one (1) year before nominating for re-election to the post of Chairman. He will, however, in the recess year, be eligible for election as a Committee member.
8.9. In the normal course of events, the Members of the Executive Committee shall be elected exclusively from those incumbents who have complied with the nomination requirements contained in Clauses 8.4., 8.5. and 8.6. of this Constitution."
Any proposed items for discussion during the AGM should be submitted to me, either by pm or to this mail address, at least by Monday, 1 July 2013. Kindly note that no issues will be discussed during this meeting that were not submitted for inclusion on the agenda by said date.
A copy of the final Agenda is attached for your information. Kindly note that no further items will be considered for discussion at tonight's meeting.
Hope to see you all at the meeting.
Dirk (aka Kaspaas)
Club Secretary
SSEC:WC